GSEHD Dissertation Defense Due Dates
Due Dates at a Glance
October 18: Last day to submit dissertation materials for a fall 2022 graduation
November 18: Last day to defend for a fall 2022 graduation
December 9, 5pm: ProQuest fall submission deadline
November 16: Last day to submit materials to defend during the fall semester (as a spring graduate)
December 16: Last day to hold a defense during the fall semester (as a spring graduate)
December 15: Last day to submit materials to defend in the spring semester while enrolled in CE
Materials Due for Dissertation Defense
- Request for Dissertation Oral Examination – Google Forms. While completing this form, which constitutes your formal submission of materials and request for defense, you will be asked to attach the following additional materials:
- Dissertation Approval Form
- CVs of any committee members who are not current GW faculty members, if not previously submitted
- Your completed dissertation in Word format. Please be sure that your dissertation is formatted correctly to ensure you will not have any issues with ProQuest upload and approval. Your dissertation must follow the University Formatting Guidelines and Digital Accessibility Guidelines, and must match the template provided on the GSEHD Style Guide.
- Submit an online Application for Graduation for the appropriate semester. All graduation application deadlines are listed on the Office of the Registrar’s website.
- For students following timelines 2 or 3, submit a Continuous Enrollment Form for the spring 2023 semester, filled out and submitted via email to email@example.com.
Please note, these materials must be submitted in full at least 30 days before your dissertation defense. Partial submissions cannot be accepted.
Full Information: Fall 2022 Due Dates and Timelines
During the fall 2022 semester, students can choose between two formats to defend their dissertation:
- A virtual defense, which will be conducted via a scheduled WebEx meeting.
- An in person defense, which will be conducted on either the Foggy Bottom or VSTC campus. One committee member (not the chair) may participate virtually. If more than one person plans to participate virtually, the defense must be held virtually. This policy is stated in the Doctoral Handbook and applies for the fall 2022 semester; it may be altered in future semesters.
Our timelines are driven by the university’s ProQuest submission deadlines, the date by which the university requires you to submit the final, approved version of your dissertation in order to graduate. The date of your ProQuest submission will therefore determine your graduation semester, regardless of when you defend. With this in mind, we offer three timelines for submitting materials and/or defending in fall 2022. Timeline 1 allows you to graduate this semester, while timelines 2 and 3 allow you to submit your dissertation materials this semester and graduate next semester at no additional cost.
- To be a fall 2022 graduate:
Students must submit all materials no later than October 18th. The last day to defend is November 18th. Your final document must be uploaded to ProQuest by December 9th at 5pm; this final deadline is set by the University provost and library. Please be aware that December 9th is a fixed deadline, so you will have less time to make your final edits if you choose a later defense date.
- To defend in fall 2022 and be a spring 2023 graduate:
Students who are unable to meet the October 18th deadline but still wish to defend during the fall semester must submit all materials by November 16th, making the final day to defend December 16th. Any student submitting after October 18th will be a spring graduate and enroll in Continuous Enrollment (CE), a zero-credit, no-cost option, for the spring semester. Please note: international students living in the US are not eligible for CE; instead, they may take a reduced course load.
- To defend and graduate in spring 2023 while enrolled in CE:
December 15th will be the last day to submit materials for anyone who wishes to enroll in Continuous Enrollment (CE), a zero-credit, no-cost option, during the spring 2023 semester. Students who submit their materials by December 15th will schedule defenses in early spring and be spring graduates. Students who submit materials after December 15th can still graduate in the spring 2023 semester, but will register and pay for normal dissertation research credits. Please note: international students living in the US are not eligible for CE; instead, they may take a reduced course load.