GSEHD Dissertation Defense Due Dates
During the spring 2022 semester, students can choose between two formats to defend their dissertation:
- A virtual defense, which will be conducted via a scheduled WebEx meeting.
- An in person defense, which will be conducted on either the Foggy Bottom or VSTC campus. One committee member (not the chair) may participate virtually. If more than one person plans to participate virtually, the defense must be held virtually. This policy is stated in the Doctoral Handbook and applies for the spring 2022 semester; it may be altered in future semesters.
Our timelines are driven by the university’s ProQuest submission deadlines, the date by which the university requires you to submit the final, approved version of your dissertation in order to graduate. The date of your ProQuest submission will therefore determine your graduation semester, regardless of when you defend. We understand that a number of students will be ready to defend in the spring semester, but will not be able to meet the ProQuest deadline. With this in mind, we have provided students with three timelines for submitting materials and/or defending in spring 2022. Only timeline 1 allows you to be a spring graduate; however, timelines 2 and 3 allow you to submit your dissertation materials in late spring and graduate in summer 2022 at no additional cost.
- To be a spring 2022 graduate:
Students must submit all materials no later than February 16th. The last day to defend is March 18th. Your final document must be uploaded to ProQuest by April 13th at 5pm; this final deadline is set by the University provost and library and not within our control. Please be aware that you may have fewer than 30 days to make your final edits depending on the defense date you choose, and plan accordingly.
- To defend in spring 2022 and be a summer 2022 graduate:
Students who are unable to meet the February 16th deadline but still wish to defend during the spring semester must submit all materials by March 29th. The last day to defend during the spring semester is April 29th, the last day of classes. Any student defending between March 21st and April 29th will be a summer graduate and enroll in Continuous Enrollment (CE), a zero-credit, no-cost option, for the summer semester. Please note: international students living in the US are not eligible for CE; instead, they may take a reduced course load in summer 2022.
- To defend and graduate in summer 2022 while enrolled in CE:
May 1st will be the last day to submit materials for anyone who wishes to enroll in Continuous Enrollment (CE), a zero-credit, no-cost option, rather than dissertation research credits, during the summer semester. Students who submit their materials by May 1st will schedule defenses in June and be summer graduates. Please note: international students living in the US are not eligible for CE; instead, they may take a reduced course load in summer 2022.
These pathways apply for the spring 2022 semester only. Please note that because these three options have been provided, there will be no need for exceptions or extensions. If you have any questions, please contact Dr. Dannels (email@example.com).
Due Dates at a Glance: Spring 2022
February 16: Last day to submit dissertation materials for a spring 2022 graduation
March 18: Last day to defend for a spring 2022 graduation
April 13, 5pm: ProQuest spring submission deadline
March 29: Last day to submit materials to defend during the spring semester as a summer graduate
April 29: Last day to defend during the spring semester as a summer graduate
May 1: Last day to submit materials to defend in June while enrolled in CE
Materials Due for Dissertation Defense
- Request for Dissertation Oral Examination – Google Forms. While completing this form, which constitutes your formal submission of materials and request for defense, you will be asked to attach the following additional materials:
- Dissertation Approval Form
- CVs of any committee members or readers who are not current GW faculty members, if not previously submitted
- Your completed dissertation in Word format. Please be sure that your dissertation is formatted correctly to ensure you will not have any issues with ProQuest upload and approval. Your dissertation must follow the University Formatting Guidelines and Digital Accessibility Guidelines, and must match the template provided on the GSEHD Style Guide.
- Submit an online Application for Graduation for the appropriate semester. All graduation application deadlines are listed on the Office of the Registrar’s website.
- For students taking options 2 or 3, submit a Continuous Enrollment Form for the summer 2022 semester, filled out and submitted via email to firstname.lastname@example.org.
Please note, these materials must be submitted in full at least 30 days before your dissertation defense. Partial submissions cannot be accepted.