Professional Marketing Materials Toolkit

Before applying to a position it's important to update and review your professional documents. Here you will find resources for writing professional resumes, cover letters, CVs, reference letters, and other professional job application materials. The recommendations you’ll find in this section are not rules written in stone, they are guidelines. What matters most is that you present your experiences in a manner that is professional, easy to read, and authentic to you.

If you are a GSEHD student or alumnus, and you would like to have a draft of your resume or another job application document reviewed email to make an appointment.

How are you telling your story? What words are you highlighting? A great way to check what is emphasized on your resume is by copying and pasting the text from your document into Give it a try! Here's an example.


Resume Formatting

Follow these guidelines to format your resume using industry best practices.

Federal Resumes

Federal resumes look very different from conventional 1-page or 2-page resumes. A federal resume uses the same information from a typical resume, but goes into more depth about your skills, past duties and accomplishments. Learn more about how to format your federal resume and make it stand out from the rest.

Sample Resumes

Curriculum Vitae (CV)

A CV is a fairly detailed overview of your life’s accomplishments, especially those most relevant to the realm of academia. As such, these documents have their greatest utility in the pursuit of a job in academia or research. Well before applying for faculty positions, you will use your CV to apply for fellowships and grants, to accompany submissions for publications or conference papers, when being considered for leadership roles, and more. A typical CV for someone in the beginning stages of his or her graduate school career might only be two or three pages in length, while the number of pages of a more seasoned researcher’s CV may run into the double digits. In both CVs and resumes, information within sections is usually organized chronologically. Because academic researchers are often working on and completing many projects and teaching responsibilities simultaneously, it is wise to think of a CV as a living document that will need to be updated frequently.


Above all else, know that there is no single best format. Refer to samples for ideas, but craft your CV to best reflect you and your unique accomplishments.


Common headings for a CV include:

  • Name and Contact Information: contact information for your current institution or place of employment may work best, unless you do not want your colleagues to know that you are job-hunting.
  • Areas of Interest: a listing of your varied academic interests.
  • Education: a list of your degrees earned or in progress, institutions, and years of graduation. You may also include the titles of your dissertation or thesis here.
  • Employment and Experience: this section may include separate lists of teaching experiences, laboratory experiences, field experiences, volunteer work, leadership, or other relevant experiences.
  • Grants, Honors and Awards: a list of grants received, honors bestowed upon you for your work, and awards you may have received for teaching or service.
  • Publications and Presentations: a list of your published articles and books, as well presentations given at conferences. If there are many of both, you might consider having one section for publications and another for presentations.
  • Scholarly or Professional Memberships: a listing of the professional organizations of which you are a member. If you have held an office or position in a particular organization, you can either say so here or leave this information for the experience section.


CV Samples

Cover Letters
A good cover letter must complement a resume, not repeat it, and must demonstrate your interest in the position and the employer to which you are applying. It's important to customize and tweak each cover letter to the position and organization you are applying to. In this section, you will find tips for writing and formatting your cover letter and a professionally written and formatted sample cover letter.


Cover Letter Samples

Writing Samples & References
Whether you are applying for a job, internship, or to graduate schools, you may be asked to provide a writing sample. Writing samples allow an employer or graduate program to judge your ability to convey a written message and should be taken seriously. Only submit a writing sample if it is specifically requested by an employer. If you're not sure, contact and ask the employer. References should not be listed on your resume unless specified by an employer. A document with a list of references should be provided to the employer once they have requested this document (typically once an applicant has made it to the interview stage, but occasionally when submitting your application).